Purpose

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World

Health Organization. COVID-19 is extremely contagious and is believed to spread mainly

from person-to-person contact. As a result, federal, state, and local governments and

federal and state health agencies recommend social distancing and have, in many

locations, prohibited the congregation of groups of people.

The Mid-Atlantic Union of Vietnamese Student Associations (“MAUVSA”) has put in place

preventative measures to reduce the spread of COVID-19; however, MAUVSA cannot

guarantee that you will not contract COVID-19. Further, attending MAUVSA events could

increase your risk of contracting COVID-19.

Protocol for COVID Vaccinations and Tests

1. COVID Tests will be required to attend this event. Upon notification of a positive

result pre-conference, the attendee will not be permitted to attend the event for the

safety of our community and our attendees.

a. Disclaimer: If an attendee contracts the COVID-19 Virus, they are not entitled

to reimbursement for their ticket price, and should reach out to the

Executive Board (eboard@mauvsa.org) for more information or questions.

2. A COVID-19 Test form will be sent out to all attendees on Monday, February 16th,

2026 which will open for submission at 12:00 PM EST on Tuesday, February 17th,

2026, and will close on Thursday, February 19, 2026, at 11:59 PM. During this

submission process, all attendees MUST submit a COVID-19 Test (This can be any

form of test including PCR, Rapid Tests, and At-Home Kits).

a. COVID Submissions should be submitted with the following items in the

image. Should a COVID test not contain these items, the submission will be

rejected and attendees will be asked to resubmit.

i. Proof of Negative Test (Image of Test or official form from doctor’s

office stating a negative result)

ii. Full Name

iii. Date and Time of when the test was taken.

b. Should there be any questions or concerns regarding the submission, please

inform the Registration Committee (conference.registration@mauvsa.org)

and the Conference Executive Team (conference.exec@mauvsa.org).

3. During this conference, masks will not be required to be worn during the weekend

of the conference. With that being said, should an attendee want to wear masks

during the conference, this will be allowed and encouraged to increase safety.

4. Should an attendee contract COVID during the conference, the attendees will be

asked to quarantine themselves either in their own space or to leave the

conference.

Risk Assumption Agreement

By signing this agreement relating to the event MAUVSA Advance Conference XIV (“MAC

XIV”) from February 20th, 2026 to February 22nd, 2026, I acknowledge the contagious nature of

COVID-19 and voluntarily assume the risk that I and/or my family may be exposed to or

infected by COVID-19 by attending MAC XIV and that such exposure or infection may result

in personal injury, illness, permanent disability, and/or death. I understand that the risk of

becoming exposed to or infected by COVID-19 at MAC XIV may result from the actions,

omissions, or negligence of myself and others, including, but not limited to, MAC XIV staff,

MAUVSA staff, and program participants and their families. I also agree to follow the

protocol listed above to ensure my community's safety.